Document Scanning, Management, & Storage in Regina, SK

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Digital Conversion and Document Scanning Services in Regina, SK

Proper information management dictates that some physical documents must be stored for years to maintain compliance with state and federal regulations. But most active business documents and legacy records can safely be converted to digital files through document scanning solutions. This approach can help your company better meet the real-time needs of employees and customers alike.

Access’ document scanning services can help:

• Consolidate information across locations and departments
• Reduce redundancies and improve document search and retrieval processes
• Enable secure file sharing wherever and whenever necessary
• Meet complex regulatory obligations

High-quality document scanning and imaging services can handle digital conversion projects of every size and type. Backfile imaging converts legacy paper documents, microfilm, or microfiche records and media files into a uniform electronic format. Day-forward document scanning converts files to electronic form and integrates them with your existing digital records and business process workflows.

Our document scanning and data capture services ensure consistent classification and indexing without sacrificing retrievability or security. And online document management software makes it fast and easy to find information when it’s needed—anytime and anywhere.

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About Our Regina, SK Complete Information Management Services

Combine the paper and digital management of your records, documents, and data with the Access Unify® suite of technology-powered services. Access Unify allows you to streamline your information management across your organization with leading-edge technology, all with a predictable flat-rate fee.

Access Unify | Records

Evolve the physical and digital management of your records with Access Unify | Records. With industry-leading turnaround times on requested digital file delivery, you can digitally scan the files you need when you need them. Store your actively used paper files in one of our secure storage facilities and receive a digital copy in under 4 hours. The best part: you pay a predictable monthly subscription for the service.

Complete the digitization of your organization’s records and documents at your own speed and within budget with Access Unify | Records.

Access Unify | Lifecycle

With Access Unify | Lifecycle, you gain end-to-end control over records and information, ensuring content is governed, retained, and defensibly disposed of according to policy. Access helps you reduce risk, improve visibility, and maintain compliance across physical and digital records.

Manage, govern, and automate retention and disposition across your organization’s records with Access Unify | Lifecycle. Policies are applied consistently, visibility is improved, and manual effort is reduced throughout the information lifecycle.

The Access Unify suite of leading-edge capabilities doesn’t end there.

Support regulatory complexity and operational demands for oil and gas companies with Access Unify | Energy, and enable compliant, secure information governance across healthcare environments with Access Unify | Health.

Future-proof your information management programs with Access Unify’s full suite of tech-enabled solutions.

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About Our Regina Records Management Services

Securely store your records near you, and where you’re never more than a click away from retrieving critical documents.

With Access records management services, your business can:

• Organize both physical and electronic documents
• Protect your assets across the entire records lifecycle
• Restrict or grant access to the right employees and stakeholders
• Maintain full regulatory compliance—no matter your industry
• Request file pickup or delivery—including 24/7 access for regular or urgent retrievals, while maintaining chain of custody protocols
• Run reports with real-time information on inventory, invoices, and more

Your information management system needs to work at your speed and on your schedule. Access’ records management services give you complete control and 24/7 access to manage and govern your secure file storage.

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Offsite Storage and Document Storage in Regina, SK

Access lets you store and manage your physical documents and other media in a highly secure, offsite storage facility near you. Our records storage facilities are equipped with state-of-the-art security protocols that monitor and protect your records 24 hours a day, 7 days a week.

In addition to our storage solutions for paper documents, we also provide climate-controlled, weather- and fire-protected facilities to keep your multimedia records safe. Improperly stored film, video, x-rays, and tape backups can deteriorate from everyday environmental and handling factors. We can help you keep these vital materials off site and safe in conservation-appropriate environments.

And if that’s not secure enough for your business, consider our underground storage vaults—climate-controlled, highly secure facilities located hundreds of feet below ground—to store your business-critical documents and records.

All Access records centers and vaults are PRISM Privacy+ Certified.

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Information Governance and Regulatory Compliance

Records managers face increasingly complex information security policies for both digital documents and paper records. This applies to information throughout your organization stored onsite, offsite, or in the cloud.

Information Governance (IG) is everything having to do with the capture, formation, usage, storage, and deletion of information. Proper information governance keeps your company, employee, and customer information safe, secure, and compliant.

With Access information governance services, you can:

• Meet and maintain data retention and disposal compliance with relevant laws, policies, and regulations
• Reduce your risk of fraud, theft, or abuse of customer or company confidential information
• Limit or eliminate exposure to significant fines, penalties, and legal liabilities
• Avoid harm to your reputation, trust, and customer loyalty

Partner with us to fine-tune your internal records and information governance policies. Then, ensure your regulatory compliance with laws and policies relevant to your business, such as HIPAA, FACTA, FERPA, GDPR, CCPA, SOX, and GLBA.

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