Securely Archive Your Patient Data from Legacy EHR/EMR Systems
Stay compliant and reduce costs with Access Unify® | Health, our archival digital records management solution.
Why EHR Data Archival?
EHR Data Archival is the process of moving inactive records from legacy systems containing key-sequenced data sets to a long-term storage system.
It’s an important aspect of a long-term data retention strategy for healthcare organizations. The archived data is usually stored in an appropriate system, where it can be easily searched and accessed readily, whenever required by healthcare providers and other services.
If the healthcare organization decides to convert and migrate its historical data into the new system, the go-forward system might not be completely compatible with the data format of the data in legacy systems. This could require the retention of some of the legacy systems with incompatible data at additional costs, which is not a feasible solution for many organizations.
There are several benefits of adopting a cloud-based archive as a part of your healthcare data archiving strategy, including improved patient care, workflow efficiency, enriched business revenue, improved revenue cycle management, security and compliance, amongst others.
Access Unify | Health: Healthcare Data Archival on Your Terms
Access Unify | Health is a multi-tenant, secure SaaS application that archives data from legacy EHR, EMR, ERP, business, financial, and billing systems, amongst others. Access Unify | Health can be hosted in-house, on-premise, or in the cloud with Microsoft Azure, and is HIPAA-attested and SOC2-certified.
Access Unify | Health, Best in KLAS Winner solution in Data Archiving (2021, 2022, 2024), can archive across any governmental institution and healthcare specialty. In healthcare, data can be archived from acute care, EHRs, ambulatory systems, home health, long-term care, nursing homes, senior living, hospice, surgical centers, behavioral systems, and many others.
With Access Unify | Health, you gain:
Record Retention Management
Meet industry regulatory retention and disposition requirements
Powerful Reporting Capabilities
Generate standard and dynamic reports with built-in PowerBI analytics
Robust Web-Based Software
Responsive across devices with an intuitive, user-friendly UI
Easy Data Accessibility
Access data directly from the cloud or your existing data systems via API
Extensive Search Capabilities
Easily retrieve any data from the archive and download in user-friendly formats
Security Peace-of-Mind
Your data is secured on-premises or in secure HIPAA- and SOC2-compliant cloud environments
Archive Your Legacy Data with Our Team
Access is a leading provider of expert solutions and services in healthcare data management, supporting healthcare organizations—such as hospitals, clinics, and provider networks—providing innovative data conversion, migration, and archiving solutions.
Access helps healthcare organizations decommission or change legacy systems to optimize their operations while ensuring critical data is archived securely and in compliance with all regulations.
Our legacy EHR archiving solution, Access Unify | Health, is a feature-rich, web-based archival application that can be hosted on-premise or in the cloud. Access Unify | Health stores historical patient data in a vendor-neutral format, so you can ensure ease of use when searching, viewing, or downloading historical patient or medical data.
Alongside Access Unify | Health, we offer data management services that include data extraction, conversion, migration, archival, retention, and purging. The data management strategy is executed by collaborating with the healthcare facility and implementing an approach best suited to the organization’s requirements.
The Access Unify Platform: One Suite for the Entire Information Lifecycle
Managing information across its lifecycle requires more than point solutions. Physical records, digital content, retention rules, regulatory requirements, and industry-specific data often live in separate systems—creating complexity, risk, and inefficiency.
Access Unify brings these capabilities together in a single, modular platform designed to manage information from creation to final disposition. Each Access Unify subproduct addresses a specific challenge, while working seamlessly as part of the broader suite.
Alongside Access Unify | Health, the platform also includes:
- Access Unify | Records – Modernize physical and digital records management with unified access, intelligent indexing, and lifecycle visibility.
- Access Unify | Lifecycle – Automate retention schedules, privacy alignment, and defensible disposition with continuously updated regulatory intelligence.
- Access Unify | Energy – Centralize access to well files, land records, geospatial data, and operational information for energy organizations.
Together, these solutions create a cohesive platform that adapts to your organization’s needs—whether you’re modernizing records, strengthening governance, archiving industry data, or managing complex regulatory environments.
One platform. One experience. End-to-end information lifecycle management
From start to finish, Margo and team always made it a point to stay on task, with the goal of reaching successful outcomes for each weekly milestone(s). We at SFH are sincerely grateful to have a data archival partner that cares so deeply about our customers’ ability to access their patient’s data from previous EMR systems.
We worked with them to retire and archive an old legacy EMR system that was costing significant money to keep running. We were able to abstract and archive all the data from our on-premises servers to their cloud, making our data available to search and retrieve past patient data by our medical records staff with ease. The attention to detail and quality of work delivered was amazing, their technical team is very talented. Our project was a huge success, and we are happy we partnered with them for the right solution.
We were changing our EHR from Siemens to Cerner, we wanted to archive our legacy medical records in a cloud-based system that our Providers could access when needed. They were able to extract our data to meet HIM requirements in the time stated in the Project Plan. We would highly recommend them for EHR archival needs.
Working with the team at them was a great experience. They took data from an unstable server and database and created a new data system for us. The old database was cumbersome and difficult to look up and find patient information/ documents. Working within their solution has been extremely easy and finding information/ documents has been intuitive. I would recommend this archival system to anyone needing a systematic, user friendly way to store their old records.
They have worked with Glendive Medical Center to archive our medical data from multiple sources (i.e. both paper and electronic). They have great customer relation skills that kept us updated on the project process. Questions were answered within a few business days. If meetings were needed, they were scheduled with appropriate people on the phone to answer questions and solve issues.
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Data Archival Resources
Insights for legacy healthcare data management, including archiving and compliance strategies.
Recipient of multiple industry awards & recognitions, including:
Your legacy EHR data. Secure. Compliant. Accessible.
Access Unify | Health helps healthcare organizations protect historical data while reducing costs and simplifying workflows. Retire your legacy EHR/EMR systems with confidence, while ensuring your data remains secure, accessible, and compliant for years to come.
Your patients, your compliance, your peace of mind. Access helps deliver it all.